10 Onboarding Tips You Should Consider

onboardingOnboarding practices can be a little dry and tedious for new employees as they are bombarded with forms and company policies on their first day. Even worse when onboarding is treated as an afterthought and you are unprepared, and they feel more like a burden as they try to get up to speed with your organization. There are better ways to welcome new employees into your fold and start what you hope will be their long-term and positive relationship with your company. Consider these ten onboarding tips that can help your new talent feel welcome and set them on the path to being productive and valuable team members.

#1 – Be Ready with the Tools They Need on Day One

You should make sure that your new hires have a workspace on their first day and the tools they need to get started. This includes being set up with a working email account, software they will need to do their job, all the logins and passwords they will need, and access to work management channels your organization uses when they start.  This will help promote the expectations to your new hire that making an immediate impact is important and that we need to hit the ground running.

#2 – Give New Employee a Welcome Gift

Make your new hire feel welcome by giving them a gift that ties them to your company. This could be as simple as company-branded apparel, travel mug, or laptop bag that all your employees have.  This will help give your employee an immediate identity with your company and the values that your company is built on. 

#3 – Address “Housekeeping” Essentials Out of the Way

You will want to cover housekeeping-type questions new hires are likely to have on the first day. These questions could be as simple as where the restrooms are and how can they communicate with their colleagues if they have questions. This will minimize distractions and keep focus on point in the first few days.

#4 – Have a First Week Agenda Ready for the New Employee

During the first day and week, a new employee is likely to have orientation meetings, human resources meetings, and new-hire paperwork to be completed. There may also be introductions to different teams within your organization. Having an agenda ready can help ensure that the first week stays on track.

#5 – Have Team Meetings Scheduled

Coordinate with your various teams to have meetings during the new hire’s first day. This will give the new employee the opportunity to put faces to names, understand how each group works, and how all groups work together.  These meetings work best with the team introductions and team responsibilities are addressed in a group team meeting but then follow that up with a few meetings with key team members of various departments to give the new hire an opportunity to ask questions and learn from the best in the business.

#6 – Schedule Casual Coffee Dates

Arrange for your new hire to have casual one-on-one coffee or lunch meetings outside of the office setting with key team members. This can help build critical working relationships between your new hires and key members in a more relaxed setting.  Creating a bond between new hires and positive influencers within your organization will ensure that your new hires are learning from the best and using the right individuals within the organization as mentors.   

#7 – Do a Fun Icebreaker Activity

Get new hires off to a good start with a fun icebreaker activity. Give them a list of tasks that will help them get to know their coworkers better. Some fun tasks may include finding an employee who has an unusual hobby or the employee who has been with your organization the longest.  The quicker a new hire feels apart of the corporate family the quickly their accountability to the company and their teammates will be established.

#8 – Getting to Know the New Employee

Scheduling a lunch date or after-hours happy hour with the new employee and their manager and team is a great team-building experience. It gives everyone the opportunity to learn about each other in a more casual setting, which is something that is not always possible in a busy work setting.

#9 – Start the New Hire Running with Immediate Goals

The best way to get a new employee started is by giving them projects to start and goals to work on during their first week. This will help them feel more useful, productive, and part of their team. In doing so, you are also getting an opportunity to learn more about their work style and begin establishing a working relationship.

#10 – Checking-In with the CEO

Set aside time for the new hire to meet with the CEO of your organization during the first week. This will help make them feel valued and will work to build their emotional ties to your company.

While it might take a little effort to retool your new hire onboarding process, it is well worth the effort. You are more likely to be rewarded with talent retention as your company makes a good impression on new employees.

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